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Enrollment Process

There is no application deadline; however, enrollment is subject to space availability. To secure a spot, we recommend reserving as early as possible, as camp capacity is limited. Most parents and group leaders make their reservations 8 to 12 months in advance.This provides ample time to schedule visa appointments and secure available flights.

1

Application Process

 

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  1. Select your preferred program and dates.

  2. Complete our online application form. Ensure to scan your passport and U.S. visa, if available.

  3. If space is available, we will send you a registration confirmation and invoice.

  4. Once you receive the invoice, you will have 7 days to make the payment via bank wire transfer.

  5. If payment is not received within 7 days, you will need to reapply.

2

Appointments

1. Schedule a Doctor's Appointment

Arrange an appointment with your doctor no more than 60 days before your departure date.​

2. Review and Complete Enrollment Materials

You will receive an enrollment packet via email, including a parent/student agreement form and a recommended packing list. This packet contains forms to be completed by your doctor. Please fill out all forms in blue ink only.

3. Visa Appointment (If Needed)

 If a visa appointment is required, check the wait time for your country [here]. If you anticipate any delays in obtaining a visa, please inform us as soon as possible, as we may be able to assist.

 3

Send to KEF USA

  1. Submit Completed Forms

    Once all forms are filled out, scan them and email them to KEF. You must also bring the original forms with you to camp.

  2. Insurance Documentation

    Include a picture of your medical and trip cancellation insurance. This insurance is mandatory for all participants and should cover:

    • Loss and/or damage to personal belongings

    • Medical expenses in case of illness

    • Tuition fees in case of unexpected cancellation or curtailment of the KEF program

  3. Provide Travel and Identification Details

    Email us:

    • Your flight information

    • Pictures of your luggage

    • A clear photo of yourself from the shoulders up (for easy identification at the airport)

VISAS, PERMISSION to TRAVEL, and OTHER INFORMATION

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Visas

A student visa (F-1, I-20 form) is not required for any KEF USA Summer Camp program. Participants can travel using a tourist (B-2) visa or through the Visa Waiver Program.

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Parents/guardians are responsible for contacting their local American Embassy, consulate, or relevant office well in advance to secure any necessary visas or entry documents for visiting the USA. If a visa is refused, please send us a copy of the visa refusal letter.

 

Minors Traveling Alone

For minors traveling alone or in groups without a group leader, please check your country’s requirements regarding unaccompanied children traveling abroad. A consent document or notarized letter may be required at departure to show that the child has permission from both parents or guardians to travel.

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Participation Confirmation

KEF will provide a formal Letter of Acceptance, which confirms the purpose of the visit and that all costs have been paid. This document can be presented at a visa appointment if needed and at the first U.S. port of entry if requested by immigration officials.

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Cancellations

Our normal cancellation charges apply if notification of a failed visa application is received less than 60 days before the course begins. If the visa refusal letter is received more than 60 days before the course begins, a full refund will be given less a non-refundable application fee of $250 and bank processing charges (about $70)

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